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Assistant Information Officer - City Law Firm

Contract typePermanent
Salaryc. £ 23 - 24,000 p.a.
Hours35 hours p.w.
Closing date04 May 2017
CompanyGlen Recruitment
Contact telephone020 7745 7245

To work for a prestigious City law practice and provide administrative support to the Library & Information Services team

General Administrative Support:

  • Administrative duties such as opening post, maintaining records, filing, shelving, stock-taking and booking meeting rooms
  • Updating looseleaf titles
  • Maintaining Satellite Libraries – shelving, book trawls, circulation

Database & SharePoint Maintenance

  • Supporting and maintaining the library management system (Sydney Enterprise) – keeping records accurate and standardised, creating new records, archiving old subscription records, managing routing slips
  • Setting up new joiners with logins and access to relevant resources
  • Troubleshooting user problems with resource logins and access
  • Assisting with the maintenance of the team’s SharePoint sites
  • Supporting the password management system (Onelog) - creating new resources, entering user details, troubleshooting issues, testing upgrades, running reports.
  • Maintaining ChangeGear, the team’s enquiry recording database, includes extracting data, running reports


  • Ordering, cataloguing and recording new acquisitions
  • Troubleshooting and resolving vendor/publisher problems
  • Checking-in and circulating journals and chasing missing issues from vendors as required

Research & Current Awareness

  • Answering basic enquiries from across the firm – e.g. Companies House searches
  • Fulfilling book and article requests
  • Carrying out daily press searches
  • Collating and distributing a weekly memo of journal contents pages


  • Undertaking discrete information or resource related projects as required

For further details please send an e-mailideally with CV to or telephone 020 7745 7245

Glen Recruitment, 88 Kingsway, Holborn Station, London WC2B 6AA

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