Skip Navigation

Job Board

Legal Assistant Librarian - Capsticks

Contract typePermanent
Hours15/22.5 hours per week (two or three days a week)
Closing date27 April 2017

The Practice

Capsticks is independently rated by The Legal 500 and Chambers Directory as one of the leading providers of legal services to the health, social care and social housing sectors, as well as in the field of professional discipline.  The firm has over 390 staff including over 250 fee earners across its 4 offices in London, Birmingham, Leeds and Winchester. The firm acts for over 200 clients in both public and private sectors, including all forms of NHS provider and commissioner organisations, the Department of Health, the NHSLA, regulatory bodies, charities, independent healthcare providers, housing associations, medical malpractice insurers and defence organisations.  

This is a great opportunity to work for a growing Top 100 law firm that prides itself on being able to offer top quality work, excellent career prospects and a healthy work life balance in a supportive working environment. 

Further details on the partners and the type of work carried out can be found on our website at

The Role

Main Duties and Responsibilities

The primary responsibility of the role is to provide high level support to the Librarian in the IS team.  Key areas of responsibility will include:

Research support

  • Legal and other research in response to fee-earner requests
  • Assistance to Business Development with background research for tenders and other BD activities
  • Assistance to fee-earners and others in the use of online and other information resources
  • Companies House and 7Side searches
  • Assistance with the development of Intranet content

Current awareness

  • Preparing and circulating internal current awareness bulletins and various news alerts



  • Assistance with training and support on the use of the legal databases e.g. Westlaw, Lexis Library and Practical Law
  • Carrying out inductions for new joiners

Administrative cover

The following tasks are only required as cover during the absence of the full-time administrative assistant or to help the assistant at particularly busy periods

  • Distribution of news, articles, press releases and reports to fee-earners for current awareness on a daily basis
  • The processing of new books and journals
  • The operation of the library loans procedure
  • Ordering articles, journals and books from the British Library
  • Distribution of post
  • Obtaining legal database logins for new joiners
  • Loose-leafing

Other duties

Any other duties as reasonably requested by the partner for IS and any member of the IS team, such as providing support to IS projects, and contributing to the general smooth running of the office.

Skills etc

The Legal Assistant Librarian has a responsibility to ensure that his/her skills set are up to date and that s/he is familiar with the firm’s internal systems and procedures. This will ensure that s/he is able to carry out his/her role effectively and to the best of his/her ability.

The successful candidate will need the following competencies:

  • The ability to work effectively in a team and to develop positive, supportive and effective working relationships with others;
  • Skills in general internet research, including the ability to assess the quality of sources;
  • Experience of using online legal databases, including Westlaw, Lexis Nexis, Lawtel and Practical Law;
  • An understanding of the legal system and the structure of the law and legal information;
  • At least 1 year’s experience in a relevant working environment requiring personal initiative and self-organizing skills. Examples might include: a law library at a Law Firm, Barrister Chambers, in-house legal department or law department in an academic institution;
  • be a qualified (or part qualified / currently studying) librarian;
  • strong administration and coordination skills;
  • competent in the use of all Microsoft Office Suite applications;
  • good general IT understanding, with an ability to learn new applications quickly;
  • excellent verbal and written communication skills;
  • the ability to communicate professionally at all levels within the firm;
  • the ability to work calmly under pressure and to manage the expectations of demanding clients;
  • excellent attention to detail.
  • high self-motivation and the ability to work without direct supervision
  • focus on delivering a first class service;
  • proactivity in identifying and pursuing opportunities which they encounter in their work; and
  • willingness to learn more and progress within the information and quality fields;

Candidates should be available to start immediately, or as soon as possible, and if you are interested in applying for this position please apply by sending your covering letter and CV via the vacancies section on our website at  

Capsticks is an equal opportunities employer

Capsticks is committed to providing equal opportunities for all and to encouraging diversity through recruitment.  Applications are welcome from all sections of the community and decisions to progress will be made with reference to entirely objective criteria only.

Jobs RSS Feed