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Information Assistant - Reed Smith

Contract typePermanent
LocationLondon
Closing date10 March 2017
CompanyReed Smith

The Information Assistant will be part of a well regarded team responsible for providing both on site and remote information solutions to lawyers and staff on a time sensitive basis.  This role will provide administrative support to the EMEA Library team with both research and systems services. The successful candidate will need a positive attitude, be keen and enthusiastic and ready to get involved in a variety of work. In time, there will also be the opportunity to get involved in other opportunities including more legal and business research; supervision of those carrying out work experience and involvement in library skills training.

Responsibilities will include but not be limited to:

•             Carrying out the daily ship tracks

•             Managing the shipping news updates on the current awareness platform

•             Case, journal article and company search requests using print and online sources (LexisLibrary, Westlaw UK, internet, i-law and other commercial providers)

•             Compilation of the Daily Update

•             Handling of incoming post and correspondence using the Library Management System (LMS)

•             Maintenance of distribution lists

•             Book processing

•             Administration of joiners and leavers procedures

•             Recharging database costs and processing invoices

•             Shelving and filing

•             Assisting librarians as directed and with special projects

•             Assisting with ad hoc administrative tasks under instruction, as required

Key Skills and Experience:

•             Previous library experience is desirable but not essential and training will be provided 

•             Working knowledge of corporate/law firm environment is preferred

•             Service oriented individual with enthusiasm for the challenges of providing services in a large, multi-office law firm setting

•             Strong administrative and computer skills with a high level of attention to detail

•             Ability to work effectively with colleagues in a collaborative work environment using shared tools

•             Ability to handle and prioritise multiple tasks in a fast paced environment and adapt to changing work situations

•             Good oral and written communication skills

•             Must be able to operate computers, telephones and other office machines

Please apply via:

https://recruit.reedsmith.com/psc/HCM91PRD/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A&SiteId=2&

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